Effective Job Enquiry Email Samples (with Templates You Can Use)

Sending your CV by email might seem straightforward, but a poorly written email can undermine even the strongest CV. Recruiters and hiring managers form an impression of you from the very first line they read — so getting your job application email right is critical.

In this article, we’ll explain the appropriate format for sending a CV by email, the mistakes to avoid, and provide three job enquiry email samples you can adapt to your own job search.

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Why Your Job Application Email Matters

While job boards and online portals are convenient, research based on over 13 million applications shows they rarely lead to offers:

• Only 1.4% of applicants who applied via career sites were hired
• Only 0.7% of applicants who applied via job boards were hired

By contrast, applicants who applied via:

• Hiring Managers had a 32.5% hire rate
• Recruiters had a 14.1% hire rate
• Referrals had a 7.8% hire rate

The message is clear: you’re far more likely to land an interview if you take the proactive route and reach out to a hiring manager, recruiter, or referral contact directly. And that usually means sending a professional job enquiry email with your CV attached.

General Guidelines for Sending Your CV by Email

Whenever you send your CV, keep these rules in mind:

• Keep it professional. Assume any email you write will be forwarded to decision-makers.
• Be concise. Your email should be a short, polite introduction — not a full cover letter.
• Attach a PDF. Always send your CV in PDF format to preserve formatting and avoid accidental edits.
• Use a clear subject line. Make it easy for the recipient to know what your email is about.
• Proofread. Typos, sloppy grammar, or inconsistent formatting can damage your credibility before your CV is even opened.

Job Enquiry Email Templates

Here are three professional job enquiry email samples you can customise for different situations:

1. If you’re responding to a job posting

Subject Line: Application – [Position Title] – [Company Name]

Email:

Dear [Recipient Name],

I am writing to express my interest in the [Position Title] role at [Company Name], which I learned about through [source].

With my experience in [insert relevant experience], I am confident I would add value to your team. I am particularly drawn to this role because [insert specific reason, e.g. growth opportunity, alignment with responsibilities, transferable skills].

Please find my CV attached for review. I would be happy to provide any further information you may need.

Thank you for your consideration, and I look forward to hearing from you.

Best regards,
[Name]

2. If you’re emailing a recruiter, networking contact, or LinkedIn connection

Subject Line: CV Submission – [Position Title] – [Company Name]

Email:

Dear [Recipient Name],

It was great speaking with you [yesterday / at the networking event / via LinkedIn].

As we discussed, I am very interested in being considered for the [Position Title] role at [Company Name]. Please find my CV attached for your review — and feel free to share it with your colleagues as appropriate.

Thank you again for your support, and I look forward to staying in touch.

Best regards,
[Name]

3. If you’re sending a cold email to enquire about opportunities

Subject Line: [Company Name] – Enquiry Regarding Opportunities

Email:

Dear [Recipient Name],

I am a [Position Title] with [X years of experience] in [relevant expertise, e.g. digital marketing, supply chain, finance].

I am very interested in exploring opportunities with [Company Name] and wanted to enquire whether there are any current or upcoming roles that might be a good fit for my background.

Please find my CV attached for your review. I would be delighted to provide any additional information you may require.

Thank you for your time and consideration. I look forward to hearing from you.

Best regards,
[Name]

Mistakes to Avoid in Job Enquiry Emails

• Writing overly long emails — keep it under 200 words.
• Using vague subject lines like “Job Application” instead of Position Title – Company Name.
• Forgetting to attach your CV or using a Word file instead of a PDF.
• Writing too informally (avoid emojis, abbreviations, or casual tone).
• Sending from an unprofessional email address (always use a variation of your full name).

In Summary

A well-crafted job enquiry email can significantly improve your chances of being noticed and shortlisted. By keeping your email short, professional, and tailored to the recipient, you demonstrate strong communication skills and respect for the recruiter’s time.

Pair these emails with a tailored CV, and you’ll put yourself far ahead of candidates who rely on mass job board applications alone.

To find out more, visit our website www.cvpilots.co.uk If you have any further questions, you can either book a consultation call with one of our team, or get in touch via email on team@cvpilots.co.uk